Chase Emerson Memorial Library Bylaws
Section 1. Name. The name of this organization shall be the Chase Emerson Memorial Library and its location is in Deer Isle, Maine.
Section 2. It is a non-profit corporation.
Section 1. Officers. The officers of this library shall be: president, vice-president, secretary, treasurer and librarian.
Section 2. Members. The Board of Trustees shall consist of the live officers of the corporation, the First Selectmen of the Town of Deer Isle and nine trustees.
Section 1. Nomination. The president shall appoint a nominating committee prior to the annual meeting who will present a slate of officers and/or prospective trustees at the annual meeting, having obtained their consent. Additional nominations may be made from the floor. Any person, resident or non-resident, interested in the library may become a member of the Board when elected at the annual or a special meeting of the Board, or appointed by the Executive Committee to fill a vacancy.
Section 2. Terms. Officers, with the exception of the Librarian, shall serve a term of two years. Trustees are elected for three years.
Section 3. Vacancies. In the case of a vacancy on the board, said vacancy may be filled by appointment of the Executive Committee or may be filled at a special meeting.
Section 4. Executive Committee. An Executive Committee shall exist consisting of the five officers of the corporation. A quorum of the committee shall be three members.
Section 5. Any trustee who has served as a trustee for five years or more and who wishes to keep in touch with the library, but not as an active trustee, may become an honorary trustee by vote of the board, with the privilege of taking part in the trustees' meetings but without the power of the vote.
Section 1. President. The president shall preside at all meetings of the board, authorize calls for any special meetings, appoint all committees, execute all documents authorized by the board, serve as ex-officio voting member of all committees except the nominating committee and generally perform all duties associated with that office.
Section 2. Vice-President. The vice-president shall have such powers and duties as the board and/or president shall designate. In the absence or disability of the president, or of a vacancy in that office, the vice-president shall assume the duties and functions of the president.
Section 3. Secretary. The secretary shall keep a true and accurate record of all meetings of the board, shall issue notice of all meetings, and shall perform such other duties as are generally associated with that office. In the absence of the secretary a secretary pro-tem may be appointed by the president.
Section 4. Treasurer. The treasurer shall be the disbursing officer of the board, signing all checks, and keeping full and accurate records of all receipts and disbursements, in books belonging to the corporation. The treasurer shall make a report when required of the financial condition of the corporation and shall file a yearly report with the selectmen of the town on or before January 15 of each year. The fiscal year shall end December 31. The treasurer is authorized to pay all routine bills without further approval. Bills for books shall be approved for payment by the librarian. The treasurer shall be authorized to pay all other bills when they are approved by a majority of the executive committee. The president shall assume the duties of the treasurer when the treasurer is incapacitated for more than two weeks and until the treasurer can resume the duties of the treasurer.
Section 5. Vacancies. In the absence or disability of the vice-president, secretary or treasurer his/her duties shall be performed by such other members of the board as the board or president may designate.
Section 6. Librarian. The Librarian shall be elected at the annual meeting to serve one year or until a successor is chosen. The librarian shall receive such compensation as recommended by the board of trustees and as voted at the annual town meeting. It shall be the duty of the librarian to purchase books for the library and to approve payment for them, to make reports on the activities of the library to the trustees when requested and to furnish such a report to the selectmen of the town for publishing in the town report in conjunction with the treasurers report. The general supervision of the library shall be
the duty of the librarian.
Section 1. Annual meeting. The annual meeting for the purpose of the election of officers and/or trustees, the adoption of the annual report and any other business shall be held on the first Wednesday after the first Monday in January of each year. Notice of such meeting shall be given to the trustees and officers by voice or mail and notice of such meetings shall be posted in the library two weeks prior to the meeting.
Section 2. Special meetings. Special meetings may be called by the secretary at the direction of the president for the transaction of business as stated in the call for the meeting.
Section 3. Quorum. Five members of the board, present in person, one of whom must be an officer of the board, shall constitute a quorum for the transaction of business at any meeting.
Section 4. Procedure. All meetings shall be governed by Roberts Rules of Order, latest edition.
Section 5. Notice of meetings. Notice of the annual and special meetings shall be given by the secretary at least seven days prior to the meeting, stating the place, day and hour of the meeting, and the purpose for which the meeting is called.
Section 1. Committees. The president shall appoint committees for specific purposes as the business of the board may require. All committees shall make progress reports to the library board at each of its meetings as necessary. No committee shall have other than advisory powers unless the board votes it specific power.
Section 1. Amendments. These by-laws may be amended, altered, or repealed by a vote of the majority of members of the board at any annual or special meeting of the board provided the notice of such meeting is given seven days prior to the meeting and contains notice of the proposed alteration.